Run your tournament

Getting the right teams in, keeping a waitlist honest, and knowing who has paid. Two screens do all of it: Grades and entries and Money.

Invite squads, or let them ask

Every grade has an Invite a squad picker. An invitation is emailed with a link that needs no login and does nothing except answer that one offer: a convenor who has to make an account before they can say yes will not say yes.

Squads can also ask, from their own account page, and you accept or decline. Either way it is one record, and the moment it says accepted the squad is in the draw — nothing has to be copied across by hand.

Let the grade say no for you

Under What this grade takes, set how many teams fit and when entries close. An invitation holds a place from the moment it is sent, so inviting five clubs to a four team grade is refused with a reason rather than regretted later. Once it is full, further entries join the waitlist.

Waitlist only keeps taking entries and gives nobody a place, which is what to use when you are nearly full and want to see who else is interested. The closing day counts as a day to enter, which is what everybody reading "entries close on the 12th" assumes.

When a place comes free

Press Take the next off the waitlist. It goes in the order people asked, one at a time, and it is pressed by a person on purpose: a sweep that promoted silently would tell a club they are in while nobody is looking.

Say what it costs

On the Money screen: a fee per team, a fee per player, and whether the player fee is paid by each player or by the team. A festival that charges a team to enter and a player to turn out is normal, and being financial for the season answers neither.

The money screen with fees and who owes what — What came in, what is still owed, and by whom.

Take the money, and record it

Teams entered are listed with what they owe. A club that pays by card pays on their own account page; a club that hands you cash or transfers it gets recorded with Record, so the balance stays true whichever way it arrived.

Pay people out

Where the money goes works out what is owed to whom: a fixed amount, a share of the takings, or a rate per team, player or official. Nothing is paid automatically. The transfer happens in your bank and is recorded here, which is what keeps the statement honest.

Keep the public page true

View it at the top of the tournament screen shows what everybody else sees. Grades, draw, tables, the ground and its directions, all updating as results come in. When it is over, set the tournament to Finished: the page stays up, which is what a club wants in March when somebody asks who won.

The table is worked out from the results, so there is nothing to keep in step and nothing to publish: played, won, drawn, lost, goal difference and points, each side in its own shirt. A grade still to kick off shows its teams with nothing against them rather than an empty box.

A grade table on a phone, each side with its shirt — The table as a player reads it, on the tournament page.