An organiser on match day

A festival day, from the car park at eight to the presentation at four. What you do, what looks after itself, and what to do when the day changes shape — which it will.

The night before: check the draw reads

Open the tournament's public page and then each grade's day. That is the same page the clubs are looking at: every game, in time order, with the field, both shirts and the two names. If a team is missing or a time is wrong, fix it on the fixture and the page follows.

A day of fixtures for one grade — What a player sees on their phone at the ground: time, field, who.

Give the referees their games

On each fixture, add the referee as an official. That is the whole appointment: the game turns up in their own bar at the top of every page, and they can open the referee's screen with their own login. A volunteer who has no account gets a phone approved once instead, under Staff Devices.

If one person covers the day, name them on The tournament as the head referee: they get the whole card on their own screen and can run any game in it, without being put on ninety-seven fixtures one at a time. Until somebody is named, that is you.

Why not a link per game?

A token emailed per match is a fresh link every week and a link that still works for whoever it was forwarded to. Being given the game is the appointment; nothing else should have to be sent.

On the morning: the ground says where to go

The tournament page carries the ground, its address and a pin, and each fixture carries its field. A visiting side that has never been to Coolum gets directions to the right corner of the reserve rather than to the front gate of it.

During the day: watch it come in

You do not have to do anything. As each referee finishes a game the result appears on the day's page and the table moves. A game still to be played says so rather than showing 0–0, because a fixture with no result is not a nil all draw.

Every result carries its own timeline: goals, cards, substitutions, not walking, extra time and the shootout kick by kick, with the names against them. When somebody asks who scored, the answer is on the page rather than in a referee's pocket.

A finished match on a phone: the score, how it was settled, and the timeline — The score, what settled it in brackets under it, then what happened.

The table moves with it. Nothing is published, recalculated or exported: the ladder is the results, so the moment a referee presses Finish the grade is in the right order.

A grade table on a phone — Played, goal difference and points, each side in its own shirt.

When the day changes shape

A team pulls out. Take them out of the grade, or take the next club off the waitlist. The draw is not redrawn behind your back.
A score is wrong. Edit the fixture. The table follows immediately.
A game is called off. Mark it called off rather than deleting it, so the ladder and the day still make sense.
Rain, and everything moves. Change the times on the fixtures; everybody is reading the same page you are editing.

At the end

The tables are final because the results are already in. Take the money screen and settle what is owed: who still owes an entry fee, and what is owed out to referees, grounds and anybody else. Then set the tournament to Finished and leave the page up.